Dear applicants,

Please note that is very essential to read the job title and requirements very carefully and you are kindly welcome to apply for the position in case your CV matches all the requirements.

We truly hope you would understand that due to a high volume of applicants our recruitment team will contact you if your profile matches the requirements.

Reports to – Director of Sales

Position purpose

The sales coordinator is responsible for providing secretarial and administrative support to the Director of Sales and the sales team. On occasions, the Sales coordinator will also provide support to other departments as requested.

Essential functions

• To maintain the strictest confidentiality on all matters relating to the St Regis and the Property plus all other sales and personnel related matters.
• To provide secretarial and administrative assistance to the DOS and secondly to provide back up administration to the sales team. Preparation of correspondence, maintenance of appointments diary for DOS.
• In the absence of the Executive Secretary (annual leave/sickness), to provide secretarial and administrative cover.
• Set up and maintain an effective filing system for the sales department, including a daily trace file, to ensure all weekly, monthly and bi-annual deadlines are met by the DOS.
• Once training provided, to take a proactive role in the maintenance and development of Delphi standards within the Sales Department. To be able to action any group and banqueting requests for space prior to communicating with the Events Team.
• To provide training and support to other members of the sales team in these applications as required.
• To continually enhance and improve the efficiency and organization of the department, by design and implementing administrative systems.

Supportive functions

• In the absence of DOS, liaise with the PR and Advertising agencies to ensure effective communication is maintained. Proof reading of marketing / advertising material as required. Action or distribute any enquiries or correspondence.
• Working with the Sales Team to action and distribute the corporate rate agreement letters on a twice yearly basis.
• To maintain par levels of sales brochures and ensure par levels are always maintained.
• Also responsible for ordering all stationary and administrative supplies for the Sales and Events Departments and F&B coordinator
• To manage the ‘slide’ library and Hotel Video collection, ensuring minimum par levels are maintained and stocks reordered on timely basis. Distribute slides as required on the request of the sales team.
• Minute taking of sales meeting and other meetings where necessary
• With the support of the sales team to complete the annual travel management contracts.
• Set up and maintain the European secretaries incentive program, this will include the maintenance of the ‘Natural Choice’ Database, following up to obtain timely renewal, and actions to any correspondence.

To take responsibility and/or support as appropriate, any departmental projects as directed by the DOS.

Specific job knowledge, skills and abilities

• Minimum of 1 year of experience in Sales required
• Analytical skills required.
• Experience managing websites and online advertising required.
• Travel Industry experience a plus.
• Experience in off-line marketing a plus.

QUALIFICATION STANDARDS

Education

• Bachelor degree required, additional education in sales and marketing fields preferred.

Experience

• At least 1 year of experience of in sales.

Grooming:

• All employees must maintain a neat, clean and well-groomed appearance per Marriott standards.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.