Executive Assistant
... are currently seeking a dedicated Executive Assistant to provide high-level administrative ...
Executive Assistant
Қала :
, Almaty,
Компания :
ITT Inc.
Жалақы :
Табылды :
a month ago
Сипаттама
Position Summary This role is to support local managing director for office management, travel for sales team and association with sub-suppliers for HR, accounting, travel, legal and other services Essential Responsibilities · Prepare and control Payrolls each month and all information about HR purpose for Kazakhstan. Lunch Voucher tickets for employees in Kazakhstan. Tracking of holidays for Kazakhstan (spreadsheet for holidays). · Recharge Meals Voucher tickets for all employees and Support HR tracking holidays for Kazakhstan (spreadsheet for Meals Vouchers and holidays). · Managing all Office and Administrative management tasks. · Ordering office supplies / managing contracts with Suppliers. · Support for travels and accommodations for the employees. · Following the expenses for Offices in Kazakhstan.· Concur – expenses reports – managing fees for Kazakh office and Expense reports. (Bank files) · Creation and validation of the files Payment list 2 times per month for Offices in Kazakhstan. · Preparing and submit all invoices signed and supervised the payment runs (invoice register approval) for Office in Kazakhstan.HR OBJECTIVES· Prepare and control Payrolls each month and all information about HR purpose for Kazakhstan. Lunch Voucher tickets for employees in Kazakhstan. Tracking of holidays for Kazakhstan (spreadsheet for holidays). · Recharge Meals Voucher tickets for all employees and Support HR tracking holidays for Kazakhstan (spreadsheet for Meals Vouchers and holidays). · Ensure HR process is ok 100% (workday, contracts, and HR documents). · Assistance for HR process in Kazakhstan: Play role of junction or interface between the direction of the human resources and the various collaborators of the company. · Ensure the day-to-day management: preparation of declarations to social organizations, pay slips, employment contracts; administrative follow-up of personnel files (contracts, leaves); updates of administrative and social procedures.ADMINISTRATIVE MANAGEMENT· Managing all Office and Administrative management tasks. · Ordering office supplies / managing contracts with Suppliers. · Support for travels and accommodations for the employees. · Visa application for foreign countries. · Renewal insurance for Offices in Kazakhstan. · Automotive parking management. · Assistance for general director for administrative tasks related to businessFinancial assignments· Following the expenses for Offices in Kazakhstan.· Concur – expenses reports – managing fees for Kazakh office and Expense reports. (Bank files) · Creation and validation of the files Payment list 2 times per month for Offices in Kazakhstan. · Preparing and submit all invoices signed and supervised the payment runs (invoice register approval) for Office in Kazakhstan. · Perform and support all financial reports and coordination with financial team in Athens and the council firms (Grant Thornton and BDO…), for Office in Kazakhstan. · Ensure all official declaration and all administrative requests are align with Government notifications for Kazakhstan.· Coordinate with all firm council (LINKLATERS, DELOITTE, DILA PIPER …) that the legal documents are fulfilled, signed, and sent properly on time to governments administration.Business and sales support· Support of sales team with printing, signing, packaging of tender and sales documents· Assist sales team with offers printing out and delivery to Customers· Register at web site for sales function: tender sites, marketing, promotion· Assist sales team for exhibition participation· Support sales team with logistic documents submission and acceptance· Managing official letters from and to Customers, vendors, distributors. Position Requirements Education: Economical or Management or Marketing degree (bachelor or higher)Experience:Similar Function in Industrial Business (preferred)Skills/Knowledge:· Fluent in English (other language plus)· Team Oriented· Strong PC Skills with Windows and Office Programs· Self -Starter· Ability to establish relationships with sub-vendors· Excellent Communication Skills · Basic knowledge for local HR and accounting legislation
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