Junior Document Management Specialist - Shared Service Center - ICS Department

Қала : Казахстан, Алматы, проспект Аль-Фараби, 36
Компания : Deloitte DKU
Жалақы : от 300000 KZT
Табылды : 28 days ago

Сипаттама

Duties:

  • Prepare and organise the delivery of confirmation letters for client reporting purposes
  • Oversee the electronic record management archive in line with internal policies and procedures (classification, scans and storage);
  • Maintain an archive and manage the transfer of documents to it;
  • Manage the storage, integrity, record and use of archived documents within the company; create and manage an easy and effective document search function;
  • Take part in a developing a list of tasks; ensure documents are accurate and correct when archived; draft inventories for both permanent and temporary storage periods, as well as acts for the transfer of documents for state storage, the write-off and destruction of documents and materials for which storage periods have passed;
  • Register and negotiate agreements and addendums in SAP;
  • Manage processes to deliver and sign agreements and addendums (together with courier services, and communicate with couriers);
  • Perform other appropriate tasks given by managers.

Requirements:

  • Experience in archiving documents;
  • Knowledge of the guidelines for receiving, handling, storing and archiving documents;
  • Knowledge of the guidelines for drafting files and preparing them for further use and storage;
  • Experience in Microsoft Office programmes, such as Outlook, Excel, Word, Power Point (preferable);
  • Computer literacy;
  • An attention to detail, responsibility, attentiveness and a sense of duty;
  • Experience of multitasking;
  • The ability to express your thoughts in writing and verbally;
  • Good communication skills.

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